Your interview invitation letter serves an important purpose. First, it must inform the applicant that you are considering them for an open position. Also, your message must specifically invite the reader to an interview and provide all the necessary information to prepare them. MightyRecruiter created an interview invitation letter sample to help you craft your own strong message.
Your interview invitation should contain the essential information. That includes the date, time and location of the interview, a list of names and titles of people the candidate will be interviewing with and information about what the candidate needs to bring with them to the interview. Also, your interview invitation should always include contact information for whom to call should the applicant experience unforeseen problems on the interview day. If you’re planning to draft a message to invite a candidate to a phone or video interview, you can apply many of the same practices. Just keep the basic ideas in mind.
Interview invitations are typically sent via email. If you send it through U.S. mail, it will take too long to arrive. Assuming you send this message through email, you should include a response deadline for your reader.
Jim Saunders
Sacramento, CA 95814
Re: Interview for Office Manager Position at eCompany
Dear Jim:
Thank you for your application for the Office Manager position at eCompany. We were impressed by your background. Your qualifications make you an excellent candidate for this role. I would like to invite you to a face-to-face interview at our office.
During the interview, you will have the chance to learn more about the role and to develop a deeper understanding of our company’s objectives. On our end, we want to understand your career goals and professional experience more so.
Our office is located at 101 Jones Street, Sacramento on the 5th floor. Please bring at least two letters of recommendation and three copies of your resume to the interview. Our company dress code is business casual, so there is no need to wear a suit.
During the interview, you will speak to the following people:
• Jennifer Smith, Executive Assistant
• Annabelle Sailer, Executive Assistant
• James F. LaBelle, President & CEO
The interview will last roughly one hour, so please plan accordingly. To make the meeting time as convenient for you as possible, please choose from one of the following start times:
• Monday, Jan, 4th at 10 a.m.
• Monday, Jan. 4th at 3:30 p.m.
• Thursday, Jan. 7th at 11 a.m.
Please respond no later than Friday with your availability. If you have any questions before the interview, please contact me at 555.5555. I look forward to meeting you.
Sincerely,
Jessica Lapin
VP of Human Resources
Like our interview invitation letter sample, the tone of your interview invitation letter should be professional. However, you should also include some welcoming words. A simple way to do this is to comment on the applicant’s impressive experience. After all, you decided that this applicant is among the best for the job and you want them to make time to come in for the interview. A little praise goes a long way! Most importantly, you must share vital details to guide your reader. Include the date, time and location of the interview. Next, list the names and titles of the people the candidate will meet. Lastly, inform the applicant if you require them to bring anything (such as resume copies, a list of references, or a portfolio). Also, life is complicated. Your interview invitation should always include contact information for whom the candidate should call if they get lost or are running late due to unpredictable complications (such as a major accident on the freeway or a public transit delay). Interview days can be hectic, but a well-written interview invitation can eliminate some of the angst from the process.